Welcome to USA Allstars Booster Club!

 

The USA Allstars Booster Club helps to support the gym, athletes and their families raise funds to offset competition and gym related expenses.

 

Each member of the program is required to pay dues to become a member of the Booster Club. The cost is $50.00 per year per family. The cost to join booster is not included in your USA registration fees. For questions, please contact our coordinator at usaallstarsboostersclub@gmail.com.

Payment covers:

• Ability to participate in sponsored gym fundraising opportunities.
• Ability to participate in Booster Club-sponsored gym events.
• Administrative fees
• Gym Improvements & upkeep (floor improvements, equipment, etc.)
• Miscellaneous fees

Fundraising Opportunities:

Individual:

• Majority of the fundraisers
• Benefit only those who participate.

Team:

• Team earns money for Team-Only activities (i.e. bonding, etc.)
• Benefits entire team.

Sponsorship Program:

Sponsors may choose to sponsor an individual athlete, a team or donate to a general sponsorship fund. If you choose to sponsor an individual athlete or team, 1% of the funds will go to the General Fund while 99% will go to an athlete or team of your choice.

The Booster Club is a not-for-profit 501 (c)(3) organization which exists to assist USA Allstars young athletes in raising the necessary funds for all competition-related expenses. You will receive a receipt for your donation for tax purposes, along with the Booster Club’s Federal Tax ID.

To sponsor USA Allstars athletes, please reach out to usaallstarsboostersclub@gmail.com. Please make checks payable to USA Allstars Booster Club.

We thank you for your generosity.

 

Booster Club Officers:

• President - Janai Lugo-Washington
• Vice President - Shanell Hitchcock
• Secretary - Brittany Childs
• Treasurer - Shanta Thompson (DJ)
• Treasurer - Vanessa Hunter
• Financial Secretary - Veronica Brown
• Financial Secretary - Marcella Sikon
• Fundraising Coordinator - Dee Jacobs
• Co Fundraising Coordinator - Ciara Johnson
• Raise Right Coordinator - Marcella Sikon
• Event Coordinator - Brittany Hill
• Community Outreach - Ciara Johnson
• Jiffy Lube Coordinator - Dee Jacobs
• Co Jiffy Lube Coordinator - Shanta Thompson 

  

Please read the Booster Bylaws as it contains important information about membership, fundraising, sponsorship, and the booster board.

 

USA ALLSTARS BOOSTER CLUB BYLAWS 

As Amended June 4, 2024 

 

I ARTICLE - NAME 

Section 1. The name of this corporation shall be the USA Allstars Booster Club, with headquarters in Stafford, Virginia. 

Section 2. Upon dissolution of the organization, the Club's assets shall be distributed to USA Allstars, LLC.

 

II ARTICLE - ARTICLES OF INCORPORATION 

Section 1. The USA ALLStars Booster Club shall operate as a non-profit association that operates under the IRS 501(c)(3) law. 

Section 2. This Corporation shall be self-governing, self-supporting, non-commercial, non-sectarian, nonprofit and nonpartisan, and shall seek neither to direct the administrative activities of USA Allstars, LLC nor to control its policies and vice versa. 

Section 3. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose of the organization. No substantial part of the activities of the corporation shall be 

the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. 

Section 4. Notwithstanding any other provision of these articles , this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of the corporation. 

Section 5. The Corporation shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt from taxation under Section 501(c)(3) of the Internal Revenue code and Regulations as they now exist or as they may be amended. 

Section 6. An amount of 3%-10% (this percentage is based on the fundraiser and source of income and to be determined by the Executive Board) of all monies that come through the Booster Clubs Accounts Receivables (sponsorships, fundraisers, etc.), shall become monies of the Booster Club for the purpose of maintaining 501(c)(3) status, taxes, accounting needs and needs that benefit the athletes of the gym. 

 

Ill ARTICLE - MISSION 

The mission statement of the Booster Club is: 

The USA Allstars Booster Club helps to support the gym, athletes, and their families raise funds to offset competition and gym related expenses.

 

IV ARTICLE - MEMBERSHIP 

Section 1. Active membership shall consist of dues paying members who are interested in upholding the mission of the Booster Club. 

Section 2. There shall be one class of membership, family. A family membership shall be composed of one or more adults and children living in the same household. 

Section 3. All memberships will be maintained on an annual basis for the calendar year beginning after June 1 and ending May 31. You must be a member of boosters

prior to participating in fundraising activities. A minimum of 3% shall be deducted from sponsorship and a minimum of 5% shall be deducted from all other fundraisers. 

Section 4. The annual membership fee shall be determined by the Executive Board each year. Delinquent members may re-gain active status by payment of the current year's dues. The membership fee will be waived for active Board members. Shall they be removed from their position or voluntarily leave their position during the fiscal year, they will be required to pay the membership fee to maintain membership. 

Section 5. Members in good standing 18 years of age and older shall have the privilege of the floor at meetings of the Booster Club, the privilege of voting, the privilege of holding office, and the privilege of serving as a committee chair. 

Section 6. The Officers of the Booster Club may bestow an Honorary Membership upon a deserving individual who has exhibited dedication and meritorious service to, and on behalf of the Booster Club. Any member may recommend someone of Honorary Membership to the officers of the Booster Club through a written proposal. This proposal will be presented at a regular business meeting for a vote of approval. The proposal shall pass upon a 2/3 vote of a quorum of Active Members present. Honorary Memberships will be reviewed and automatically renewed on an annual basis by the officers of the Booster Club unless extenuating circumstances suggest that the Honorary Membership status should be revoked. 

1. An Honorary Member may: 
2. Have the privilege of the floor at meetings of the Booster Club 
3. Participate in all Social Functions of the Booster Club 
4. Serve or Chair a Standing or Special Committee 
5. An Honorary Member may not vote. 

V ARTICLE - OFFICERS 

Section 1. The officers of the Booster Club Shall consist of the following: 

1. President 
2. Vice President 
3. Secretary 
4. Treasurer and co-treasurer 
5. Financial Secretary(ies) 
6. Fundraising Coordinator(s) 
7. Raise Right Coordinator 
8. Event Coordinator
9. Community Outreach Coordinator 
10. Jiffy Lube Coordinator

Section 2. The term of office shall be one year, commencing on June 1 and ending on May 31. Section 3. No person shall be elected to the office of president for more than two consecutive terms. Section 4. The position of Treasurer will be maintained by two individuals simultaneously. 

 

VI ARTICLE - DUTIES OF THE OFFICERS 

Section 1. President - The President shall preside at all meetings of the Booster Club and at all meetings act as the principal executive officer of the Booster Club and enter into agreements in the name of the Booster Club. Organizes the fulfillment of the mission of the booster club, oversees all events, membership issues, and enforcement of all rules. 

Section 2. Vice-President – The Vice-President shall assist with the responsibilities of the president and other members as needed. 

Section 3. Secretary -The Secretary shall take charge of all the papers of the Booster Club, shall keep a record of all members of the Booster Club, and shall inform the membership of the affairs of the Booster Club; and shall attend to all necessary correspondence to carry out the business of the Booster Club. Serves

as the point of contact for all communications to include; postings on the Band App, and records meeting minutes for the Board. 

Section 4. Treasurer - The Treasurer shall take charge of all financial records of the Booster Club and shall receive and disburse the funds of the Booster Club for the year. The treasurer shall prepare the Booster Club's financial statements, to include a monthly budget report, to be presented at monthly board meetings, and shall, at the beginning of a calendar year, prepare a budget for the Booster Club for a year. The budget must be voted on and approved by the board and then presented to membership and voted on. 

Section 5. Financial Secretary – The Financial Secretary(ies) shall assist the Treasurer with the management of all funds of the booster club, individual fundraising accounts, monthly budget and budget reports for overall club and individual accounts, and the disbursement of funds. 

Section 6. Fundraising Coordinator – The VP of Fundraising Coordinator shall develop and prioritize fundraising strategies; to include spirit nights and other large scale fundraisers.Identifies and coordinates fundraising opportunities, and tracks and reports earnings to the Treasurer for appropriate credit. As well as recruit, schedule, and follow up with volunteers to assist throughout the season. 

Section 7. Raise Right Coordinator 

Section 8. Event Coordinator – The Events Coordinator shall plan and organize all events that relate to the Booster Club. Works closely with the Fundraising Coordinator the Holiday Party and the.  End of season send off gifts 

Section 9. Community Outreach Coordinator – The Community Outreach shall prepare communication for various events/activities to post on social media, email, and print. Identify and coordinate community outreach activities.

Section 10 - Jiffy Lube Coordinator

Section 11. In the event of a permanent absence of the Treasurers and the Financial Secretary, the president - or his or her appointed delegate - shall take charge of the monies, papers, and other properties and shall discharge the responsibilities of the office until such time as a new Treasurer or Financial Secretary is duly elected and installed into office . 

Section 12. In the event of a permanent vacancy in the office of President, the Vice-President shall assume the Office of President. In the event of a permanent vacancy in the office of Secretary, Financial Secretary, or Treasurer, the executive board shall elect a replacement. 

Section 11. Officers and committee members shall serve without compensation, but shall be entitled to reimbursement for actual expenses incurred in performing their responsibilities of the Booster Club, except that travel, meal, or admission ticket expenses shall not be reimbursed. 

Section 13. An officer may be removed from office for cause upon vote of two-thirds of the total membership of the Booster Club.

 

VII ARTICLE - EXECUTIVE BOARD 

Section 1. The executive board shall consist of the officers and the chairpersons of the standing committees. Section 2. The executive board shall have complete control and management of the affairs, funds, and property of the Booster Club. 

Section 3 . A simple majority of the executive committee attending meetings shall constitute a quorum. Regardless of the number of offices and chairmanships held, no person shall have more than one vote on the executive committee. 

 

VIII ARTICLE - STANDING COMMITTEES 

Section 1. In the event of a vacancy in the chairmanship of a standing committee the president shall appoint a replacement with the approval of the executive board. 

Section 2 . Standing Committees may include, but are not limited to the following:

1. Special Event Committee 
2. Holiday Party Committee 

Section 3. Duty of Standing Committee – The duties of the Standing Committees shall be to devise, manage and execute plans for the event for which the committee is established. 

 

IX ARTICLE - SPECIAL COMMITTEES 

Section 1. There shall be the following special committees to be appointed by the president each year:

a. Christmas Party and Banquet Committee 

 

Section 2. Duties of the Special Committees: 

 

a. Christmas Party and End of Season contribution Committee-To plan and carry out the details of the Christmas party.

 

Section 3. The president shall be empowered to appoint other committees, which, in his or her judgment, would appear to assist the Booster Club in meeting its objectives. 

 

X ARTICLE - MEETINGS 

Section 1. There shall be an annual meeting of the Booster Club Board and members of the Booster Club to start in the month of June, at such time and place as designated by the president with the approval of the executive board. 

Section 2. The Executive Board will hold monthly meetings at which time a monthly budget will be presented, and matters discussed. 

Section 3. All other meetings shall be called at the discretion of the president as the need arises. The president shall call a meeting of the executive board if one-half or more of the executive board member's petition for a meeting, or at any other time at the discretion of the president. 

 

XI ARTICLE - ELECTIONS 

Section 1. Officers shall be elected at a May meeting and assume office on June 1 of the same year. If a board seat is running unopposed, it will automatically assume office. 

 

XII ARTICLE - INDEMNIFICATION 

Section 1. Elimination of Certain Liability of Officers - An officer of the Booster Club shall not be personally liable to the Booster Club or its members for monetary damages for a breach of fiduciary duty as an officer, except for liability: 

1. For any breach of the officer's duty of loyalty to the Booster Club or its members; 
2. For acts of omissions not in good faith or that involves intentional misconduct or knowing violation of law; 
3. For any transaction from which the officer derived an improper personal benefit. 

Section 2. Each person now or hereafter a director or officer of the Corporation (and his or her heirs, executors and administrators) shall be indemnified by the Corporation to the fullest extent permitted by the laws of the Commonwealth of Virginia (See Va. Code Ann. 13.1-702) against all claims, liabilities, judgments, settlements, costs and expenses, including all attorney's fees, imposed upon or reasonably incurred by him or her in connection with or resulting from any action, suit, proceeding or claim to which he or she is or may be made a party by reason of his or her being or having been a director or officer of the Corporation {whether or not he or she is a director or officer at the time such costs or expenses are incurred or imposed upon him or her), except in relation to matters as to which he or she shall have been finally adjudged in such action, suit or proceeding to be liable for gross negligence or willful misconduct in the performance of his or her duties as such director or officer. 

Section 3. Under Va. Code Ann. 13.1-697, the Corporation has the authority to indemnify an officer or director if: 

1) They conducted himself in good faith, and 

2) They believed in the case of conduct in his official capacity with the Corporation, that his conduct was in its best interests; and in all other cases, that his conduct was at least not opposed to its best interests; and in the case of any criminal proceeding, he had no reasonable cause to believe his conduct was unlawful. 

 

XIII ARTICLE - AMENDMENTS 

These bylaws may be amended by a two-thirds vote of the active members present and voting at a regular meeting of the Booster Club. All proposed amendments will be made available for review to the membership prior to the meeting at which they are voted upon. Such amendments as voted under this process shall have immediate effect otherwise specified. The secretary shall provide printed copies to the membership. 

 

XIV ARTICLE - SUGGESTED ORDER OF BUSINESS FOR ANY BUSINESS MEETING 

1. Welcome
2.  Reading and approval of minutes and financial report 
3. Appointment of Nominating Committee (if needed) 
4. Report of officers 
5. Report from USA Allstars representative 
6. Report of executive committee 
7. Report of standing committee 
8. Report of special committee 
9. Unfinished business 
10. New business 
11. Report of Nominating Committee 
12. Election of officers 
13. Adjournment